Compliance Administrator

Phoenix, AZ

Full Time

Mid Level

Compliance Administrator

Location: Arizona
Department: Compliance
Employment Type: Full-Time

Position Summary

The Compliance Administrator plays a vital role in supporting the administrative functions of the Compliance Department. This position is suited for someone who is highly organized, detail-oriented, and capable of managing documents, filing systems, communication channels, and task coordination. The role emphasizes maintaining organized, accessible records, drafting and formatting departmental materials, managing communications, completing forms, and providing basic compliance support functions.

This is an excellent entry-level opportunity for individuals looking to advance within the compliance department of a multi-state cannabis company.

Primary Responsibilities

Administrative Support & Document Management

Develop, organize, and enhance filing systems, document repositories, and folder structures.
Organize, label, archive, and retrieve documents efficiently and accurately.
Create, format, and standardize departmental documents, templates, and communications.
Keep records of compliance activities, forms, SOPs, and department files.
Complete routine compliance forms and update internal documentation as needed.

Communication & Task Coordination

Draft professional email communications and update internal messaging clearly and accurately.
Monitor and respond to departmental messages across platforms like Slack, Gmail, and more.
Assist with scheduling, task tracking, follow-ups, and coordinating between facilities and staff.

Compliance Operations Support

Assist with compiling information for audits, inspections, and internal reviews.
Assist in organizing SOP libraries and regulatory documentation.
Track deadlines, submissions, document updates, and team requests.
Maintain awareness of regulatory materials when organizing and filing documents.
Perform additional compliance tasks as assigned by management.

Note: This role emphasizes administrative tasks over regulatory decisions, but may develop as skills progress.

Qualifications

Required Skills & Abilities

Strong organizational and filing skills—able to keep structures clean, logical, and accessible.
Strong written and verbal communication skills.
Very attentive to detail with consistent formatting and accurate records.
Comfort with multitasking, follow-through, and timely execution.
Proficiency with common workplace tools such as Google Workspace, Gmail, Drive, Docs, Sheets, and others.
Ability to understand and work through regulatory documents at a basic administrative level.

Preferred but Not Required

Previous experience in administration, compliance support, or the cannabis industry.
Background in task coordination, project support, document management, or office administration.

Other Requirements

Ability to pass a criminal background check and fingerprint clearance.
Must be able to obtain and maintain an Arizona Department of Health Services Facility Agent Card.

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